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Cataloguing Reports

1. Cataloguing – title/copy listings

  1. Titles added to stock in a single month at a single location.  No copy data included.   The month can be current, previous, or another selected month.  (Jasper report CA013a).
  2. Titles added to stock in a single month at one or more locations.  Copy data included.   The month can be current, previous, or another selected month.  (Jasper report CA013b).
  3. Sortable accessions list.  Titles added to stock in a single month at one or more locations.  Copy data included.   The month can be current, previous, or another selected month Can be sorted on a number of different fields.  (Jasper report CA013c).  With regard to the version of CA013c specifically for exporting to Excel, it is essential to fill in the shelfmark fields.   Suggested values are Shelfmark from: 0 [= zero] and Shelfmark to (not including): zzz.   Note that the report will not include any title records in which the the Classmark field is not populated.
  4. Titles with Citation and Copy Barcode.  Parameters are location, barcode, start date, end date.  Lists titles with copies held at a specified location added within a specified date range. (Jasper report CM010)

(Note that Jasper report CA013d is not useful to us as it requires the use of bulletin functionality which hasn’t been implemented in SWIMS)

2. Cataloguing – title/copy counts – activity

  1. Total number of copies catalogued each month – parameters are year, location and media type (CA002 in Jasper and OLIB Web under Cataloguing Reports).  Note that the Jasper version has a selectable date range whereas the OLIB Web version reports on full months by year only.
  2. Counts the Additions, Modifications and/or Deletions as collected in the catalog_stats table. Requires the setting in OLIB Defaults to be enabled – ours is.  Parameters are date range and location. (Jasper report CA011).   It includes all types of copy records including issue copy records, electronic book records.  Having a media type parameter is on OCLC’s list of possible future enhancements.

3.  Cataloguing – title/copy counts – overview

  1. A count of copies per location per media type per copy status. Parameters are location, media type and copy status. (CA006 in Jasper and OLIB Web under Cataloguing Reports)  Note that this report runs very slowly in OLIB Web; it is necessary to be patient but it does deliver in the end.
  2. A count of copies per location broken down by media type. Parameters are location only. (CA014 in Jasper only).  Note that even if a location parameter is selected, all locations are included in the output so it is necessary to scroll through to find yours – this is logged with OCLC.
  3. A count of titles per location per media type, including titles without copies. Parameters are location and media type. (CA007 in Jasper and OLIB Web  under Cataloguing Reports).  
  4. A count of titles by catalogue source (WorldCat, locally catalogued and by whom/at which location) (Jasper report CA009)