SWIMS Network and SWIMS System
You are here: SWIMS > Modules > WebView

SWIMS WebView FAQs

See also FAQs and documents relating to general search and display on SWIMS

  1. Why, when I search for a word in a title, do I get records without that word in the title?
  2. Which search and display functionality is not currently available or has bugs or isn’t ideal in WebView?
  3. How do users log into WebView?
  4. Why do users get prevented from self-renewing on WebView?
  5. What is WebView SSi (site specific interface) and how is it implemented?
  6. What are ‘Straight To‘ searches and how do I construct them?
  7. How long is the WebView ‘timeout‘?
  8. Can end users self-reserve items on WebView?

 


Why, when I search for a word in a title do I get records without that word in the title?

Since the OLIB 7.6.1 upgrade a WebView Title/Author search also retrieves series title. So for example a search on ‘Crash course’ in the title box in WebView retrieves 30 hits, 2 of which have this in the title, and 28 of which have this in the Series. By carrying out an Advanced search on Title, Series are not retrieved.

In OLIB Web the Title search does not retrieve series titles, however there is a ‘Title by Series’ search.

Back to Top


Which search and display functionality is not currently available or has bugs or isn’t ideal in WebView?

1. It is possible to search for an ISBN in a ‘Words Anywhere’ search however this doesn’t retrieve the alternative version (e.g. if you search on ISBN-10 but the title is catalogued only with the ISBN-13). If you wish to be sure of retrieving in this scenario, use an Advanced ISBN search.

2. It is not possible to do an Advanced search and use the ‘Words Anywhere’ selection more than once – no results are returned and no message is given. The alternative is to use a Words Anywhere search (not an Advanced search) which has the same effect anyway.

3. Column headings are missing from a ‘Words Anywhere’ (keyword) search and are misaligned in a ‘Words in Title/Author’ search when there is no exact match hit.

4. Reservation collection advice “Items you have previously reserved are now available for you to collect…” is displayed to the the logged in user in both the Loans/Reservations tab and the Loan History tab.  It is not necessary for it to display in the Loan History tab, however it is not possible to switch this off.

5. Journal holdings display – Location column entries are aligned centre rather than top, meaning that long holdings statements which wrap over several lines might appear to belong to another location.

6. A Words in Title/Author search starting with ‘and‘ says there are hits but doesn’t say how many and fails to display results.  On OCLC’s list for a possible future fix.

7.  If a search has only one hit, it is not possible to select it to display as a citation and then email or to select it for ‘My List’.  On OCLC’s list for a possible future fix.

8.  It is not currently possible to export from WebView into reference management software.  It is on OCLC’s list of possible future enhancements.  In the meantime users can email themselves lists of citations from WebView.

9.  Using the ‘Show selected items as citations’ options displays the citations in Harvard format.  Using the ‘Show selected items as citations – with shelfmark’ option shows them in an alternative format.  It’s not possible for this latter format to use Harvard.  On OCLC’s list for a possible future fix.

Back to Top


How do users log into WebView?

Users simply enter their barcode (library card) number at the login screen.  They do not require a password.  However note that librarians logging into WebView using their librarian OLIB username (barcode) will also be prompted for their OLIB password.

Back to Top


Why do users get prevented from self-renewing on WebView?

‘WebView Circ Alerts’ (see Circulation Reference Data > Circulation Messages) are policies which decide if users can self-renew and are system-wide.  Those set to No, meaning that a borrower cannot self-renew, include:

a borrower cannot self-renew if (s)he is banned (cmc012)

a borrower cannot self-renew if (s)he has expired (cmc013)

a borrower cannot self-renew if the copy in question is reserved (cmc051)

a borrower cannot self-renew if the maximum number of seen renewals for this copy has been reached (cmc009)

a borrower cannot self-renew if the maximum number of unseen renewals for this copy has been reached (cmc029)

a borrower cannot self-renew if unseen renewals are not permitted for this user category/copy category combination

Note that a borrower can self-renew if they have fines, or if they have overdue items, or if the user or copy record has a trap, or if they will expire before the projected new return date, or more than one of these, provided none of the criteria above are satisfied.

These policies were decided by the Circulation Group. Any changes need to be discussed and agreed by the Circulation Group.

Note that with the ‘Site Specific Interface’ for WebView, Circulation alerts are system-wide and not customisable for each location.

In all cases a helpful message is displayed explaining why a renewal has failed with the following exception.  In the situation that an item has both been renewed the maximum number of times, and it is also reserved, the system may display a meaningless message: “ORA-06502: PL/SQL: numeric or value error: character string buffer too sma”.  This is a bug and is on OCLC’s list for fixing.

Back to Top


What is WebView SSi (site specific interface) and how is it implemented?

Overview

WebView SSi means that any location can have its own WebView interface. In order to achieve this each location has its own WebView URL. The primary reason to have SSi is so that end-users can carry out searches prefiltered on their library or group of libraries.  It doesn’t seem possible currently to create an SSi for a group of libraries, i.e. and SSi which isn’t tied to one particular location.

WebView SSi is not compulsory, and the standard WebView will continue to be available.

Location and area specific searching

Each SSi has up to 3 levels of searching: 1) ‘All libraries’; 2) a ‘My location’ search which only retrieves titles with copies at the user’s location, and 3) optionally also a ‘My Area’ search i.e. a grouping of local libraries. In this case each library can determine which libraries they would like in their grouping. Each library also decides how they would like these searches labelled, i.e. how the end user sees them.

Titles are retrieved based on which option is selected. The default search is the ‘My location’ search, but can be configured to be ‘My Area’ if desired by the library. Note that all copies are displayed – masking of ‘non-relevant’ copies or sorting with the home location copies at the top is a possible future enhancement.

In order to select a completely different location, the user can select ‘All libraries’ and then use the location filter options.

What if a user logs in?
In these examples, locations A and B each have an SSI set up; location C does not

  • If a user from location A logs into standard WebView, the search options will have the SSI prefiltered radio buttons for location A.
  • If a user from location A logs into the SSi of location A, the search options will have the SSi prefiltered radio buttons for location A, exactly the same as if the user hadn’t logged in.
  • If a user from location A logs into the SSi of location B, the search options will have the  SSI prefiltered radio buttons for location A.
  • If a user from location C logs into any WebView, whether standard or SSI, the user will see the standard searches without prefiltered radio buttons.

When a user logs off, WebView returns to the SSi where the user started.

Other features and work in progress

  • All copies are displayed – masking of ‘non-relevant’ copies or sorting with the home location copies at the top is a possible future enhancement
  • The searches retrieve all items which have been catalogued ‘today’, regardless of copy location, because the title sets which govern retrieval are automatically refreshed overnight
  • Clicking the SWIMS logo top left takes the user back to the home page for that SSi.If you launch an SSi in your browser session, you need to close the browser session completely before you can launch standard WebView as the browser will always redisplay the SSi
  • You can tell which SSi you are using from the page headings visible in light grey and the browser title bar
  • It may be possible one day for the URLs to be more memorable
  • Each WebView SSi has, as part of its configuration, a user record with DUMMY in the forename field.  It is crucial that these are not deleted, and that there are no other user records on SWIMS with the forename DUMMY.  Otherwise the SSI will not work.
  • The Authors search, if included, does not include the radio buttons.  Note that the Authors search is no longer included in standard WebView.
  • The subject search, if included, appears to filter on location, but the records displayed match all locations and it is necessary to filter again (this is a known bug OLB-7639).  Note that the Subject search is no longer included in standard WebView.
  • It is possible to have self-reservation switched on in WebView SSI. 

How is it implemented?

To find out if there is already an SSI for your location, or to ask for one to be set up, please contact your System Administrator.

Back to Top


What are ‘Straight To’ searches and how do I construct them?

A ‘straight to’ search is a real-time specific search of SWIMS WebView launched via a specially constructed URL.  This URL can be embedded as desired e.g. into an intranet page. Prefiltering by location or publication date is not possible.

A ‘straight to’ keyword search is constructed as follows, e.g. for infection control:
https://wv-swims.olib.oclc.org/webview/?keyword=infection+control

i.e. the base URL https://wv-swims.olib.oclc.org/webview/?keyword= followed by the subject using the + sign to include more than one keyword.

A ‘straight to’ subject heading search is constructed as follows, e.g. for blood:
https://wv-swims.olib.oclc.org/webview/?subjectno=102769

i.e. the base URL https://wv-swims.olib.oclc.org/webview/?subjectno= followed by the subject number which can be ascertained from the controls tab of the subject record in OLIB Web.

A ‘straight to’ title search is constructed as follows, e.g. for ‘Essentials of nursing research’ (2014):

https://wv-swims.olib.oclc.org/webview/?oid=657287

i.e. the base URL https://wv-swims.olib.oclc.org/webview/?oid= followed by the title number which can be ascertained from the Control tab of the title record in OLIB Web.

A ‘straight to’ titles by name search is constructed as follows, e.g. for Denise F. Polit
https://wv-swims.olib.oclc.org/webview/?nameid=138259

i.e. the base URL https://wv-swims.olib.oclc.org/webview/?nameid= followed by the author Record Number which can be ascertained from the Controls tab of the author record in OLIB Web.

A ‘straight to’ series search is constructed as follows, e.g. for ‘How to’
https://wv-swims.olib.oclc.org/webview/?series=26585

i.e. the base URL https://wv-swims.olib.oclc.org/webview/?series= followed by the series Record Number which can be ascertained from the Control tab of the series record in OLIB Web

A straight to classmark search is not currently available but on OCLC’s list of possible future enhancements.

See also the FAQ on deep linking to title records in OLIB Web.

Back to Top


How long is the WebView ‘timeout’?

This is the length of idle time before the screen resets to the welcome page. If a user is logged in, the user is automatically logged out and the screen resets to the welcome page.  There is no warning message.  For SWIMS the timeout is currently set to 20 minutes.   It was changed from 10 to 20 minutes in Nov 2014 after SWIMS wide consultation.  It is possible to configure the length of time differently for individual WebView SSis.

Back to top


Can end users self-reserve items on WebView?

WebView self-reservation is optional and can be switched on for a site-specific WebView interface (SSi).  See FAQ above about WebView SSi.  If you are interested in implementing contact your system administrator.  It is not switched on in standard WebView as this would require all locations to agree to it.

Back to top