SWIMS Network and SWIMS System
You are here: SWIMS > Modules > Cataloguing > Cataloguing Rules

SWIMS Cataloguing Rules

When sections are updated by the Cataloguing Group the rules will be updated here.  They are gradually being updated to be relevant to V-smart rather than OLIB.  Those which have been updated are indicated below.

See also guidance for specific material types at the bottom of this page.

It is mandatory for SWIMS cataloguers to follow these rules when cataloguing.

 Last updated
IntroductionOct 2016
Guidance on punctuationSep 2016

A – rules for cataloguing books, pamphlets and single sheets

A1 Media type and OLIB layoutSep 2016
A2 ISBN  Updated for use with V-smartMar 2020
A3.1 Title and subtitleSep 2016
A3.2 Statement of responsibilityFeb 2010
A4 ClassesApr 2013
A5.1 Personal authorsApr 2017
A5.2 Corporate authorsFeb 2010
A6 Edition statementsApr 2013
A7 publication details (imprint)  Updated for use with V-smartFeb 2020
A8 Physical descriptionSep 2013
A9 Series informationApr 2013
A10 NotesSep 2016
A11 Subject headingsFeb 2010
A12 Locations and adding copy recordsApr 2018
A13 Dealing with multi-part and multi-volume worksSep 2016
A14 Attaching objects, e.g. URLsJul 2015
B Rules for cataloguing journals (print and electronic) and serial monographs 
B1  Chief sources of informationApr 2014
B2  Media type and OLIB LayoutSep 2016
B3  TitleMay 2017
B4  Change of titleSep 2016
B5  ISSNJun 2018
B6  PublicationNov 2011
B7 Subject HeadingsJuly 2005
B8  NotesJun 2018
B9  URL link for e-journalsMay 2017
B10 HoldingsFeb 2016
B11 Rules for cataloguing individual journal issues (serial monographs)Sep 2016
C Rules for cataloguing videos/DVDs 
C1  Chief sources of informationJuly 2008
C2  Media type and OLIB LayoutJuly 2017
C3  TitleOct 2004
C4  Statement of responsibilityOct 2004
C5  ClassesOct 2004
C6  NamesOct 2004
C7  EditionOct 2004
C8  Supplier/distributorOct 2004
C9  Physical descriptionJune 2009
C10  SeriesOct 2004
C11  NotesOct 2004
C12  MeSH headingsJuly 2008
C13  Location codesApr 2009
D Rules for cataloguing digital resources (for e-journals please see rule B) 
D1  Chief sources of informationMarch 2004
D2  Title and statement of responsibilityJune 2009
D3  Edition statementsMarch 2004
D4  File characteristicsMarch 2004
D5  Publication, distribution etc.March 2004
D6  Physical descriptionMarch 2004
D7  Other physical detailsJune 2009
D8  DimensionsJune 2009
D9  Accompanying materialMarch 2004
D10  SeriesMarch 2004
D11  NotesMarch 2004
D12 Rules for cataloguing electronic booksApr 2019
E Rules specific to cataloguing government publicationsApr 2018
G Rules for cataloguing CD ROMs and audio CDs / audio booksApr 2014

Other documents of use when cataloguing