SWIMS Network Governance and Policies

Governance

• SWIMS Network Board terms of reference – last reviewed Oct 2017; review date Oct 2018
• SWIMS Network Terms of Reference –  includes mandatory procedures for all members.  Last updated Oct 2016; review date Oct 2017.
• SWIMS Network mandatory policies and procedures – a list of mandatory policies and procedures for full and affiliated members, along with responsibilities for compliance monitoring.  Created May 2015.

Policies

Inter-library document supply

• Standards for InterLibrary Document Supply (ILDS) – SWIMS Network mandatory policy for all members.  Last updated May 2017; review date May 2019.
• Standards for Interlibrary Document Supply (ILDS) – PDF version

Stock management

• Stock withdrawal and retention guidelines– recommended for full members.  However please note that section 1.2: ‘Missing and withdrawn items’ is a mandatory procedure.  Review date Mar 2019.
• Stock withdrawal and retention guidelines (PDF version)

User records and circulation

• Recording, retention and deletion of user records – recommended for full members, but with mandatory requirements around default membership and expiry dates as indicated – these are also listed in the User Record FAQs.  Last updated July 2017; next review after receipt of guidance from HEE on the General Data Protection Regulation which comes into force in May 2018.
• Seamless borrowing – SWIMS Network mandatory policy for full members.   Last reviewed July 2017; review date July 2019.

It was agreed by the SWIMS Board in Oct 2014 that policies should have a review date of 2 years after each update, unless there is a specific reason for a different review date.