SWIMS Network and SWIMS System
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SWIMS Network Governance and Policies, and background to the SWIMS system project

Governance

 

Policies

Inter-library document supply

Stock management

Note that this policy includes procedures which relate to OLIB and will be updated for V-smart in due course.

User records and circulation

  • Recording, retention and deletion of user records – recommended for full members, but with mandatory requirements around default membership and expiry dates as indicated – these are also listed in the User Record FAQs.  Last updated May 2018.  Note that this policy includes procedures which relate to OLIB and will be updated for V-smart in due course.
  • Seamless borrowingSWIMS Network mandatory policy for full members.   Last reviewed July 2017; review date July 2019.

 

It was agreed by the SWIMS Board in Oct 2014 that policies should have a review date of 2 years after each update, unless there is a specific reason for a different review date.

 

Background to the SWIMS system project

In 2003 the SWIMS shared library management system was implemented for the library services in the footprint of the then South West Workforce Development Confederations. This followed a survey of library services in 2000 which concluded that a shared region-wide system was a better option than locally implemented systems. (NHSE South West Information and Library Services Development Library Resource Management Software Project Survey Results by Valerie Trinder, Assistant Head of Information and Library Services Development, December 2000). An extensive evaluation exercise carried out in 2005 concluded that SWIMS was still fit for purpose (South West Workforce Development Confederations Knowledge Resources Development Unit: South West Information Management System (SWIMS) Project Evaluation by Stuart Benjamin, November 2005). SWIMS was later implemented by Buckinghamshire NHS libraries and then later NHS library services in the current Thames Valley footprint.

Documents relating to the history of the SWIMS implementation project including information about barcoding and setting up loan terms, as well as the 2005 evaluation, can be obtained from Jenny Toller