SWIMS Network and SWIMS System
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SWIMS Network Affiliated Members

Health libraries in the south and west of England operate an interlibrary loan network for sharing of library resources, particularly journal articles.  This network is called the SWIMS Network.  Libraries request and supply journal articles from libraries in this network on behalf of their end users.   

SWIMS Network membership

Conditions of membership are as per the SWIMS Network Terms of Reference.  This includes mandatory requirements for all SWIMS Network members.

It is mandatory for all SWIMS Network members to comply with the Standards for Interlibrary Document Supply.

Information about joining the LIB-SOUTH JISCMail discussion list, or making changes, is here.

Information about updating your HLISD record is here.


Journal Holdings

The OPAC for the SWIMS Network is at www.swims.nhs.uk and is used by all member libraries to check holdings for the purposes of document supply.  There is no printed union list.

The SWIMS Network administrators at W01 update journal holdings data on SWIMS in the case of affiliated members as they don’t have access to the staff interface of the SWIMS system to do this themselves.

They email out to ask for updates once a year in late Dec / early Jan, with a deadline of late Feb.   They send the affiliated contact a list of holdings at their location as they stand on SWIMS and ask them to annotate the list and return it so that updates can be inputted into SWIMS.  It is mandatory for affiliated libraries to submit within the deadline given. 

Affiliated members are welcome to send updates to the SWIMS Network administrators at any time and they can provide a list extracted from SWIMS of holdings on request at any time of year.  Alternatively affiliated members can check their own holdings data on SWIMS by carrying out a search at www.swims.nhs.uk filtered on their location.

Notes about submitting journals holdings:

SWIMS Network mandatory procedure

  • We are not able to accept your unnanotated standard library journals list – please send individual updates, or the list that we send to you annotated clearly with updates, e.g. using ‘track changes’ or highlighted in red
  • Please include holdings showing ISSNs and volume and part numbers as well as dates.   Only include start and end part numbers if the run starts or ends mid-volume.
  • Please feel free to use the following codes after holdings:

(I) for incomplete. Feel free to annotate the list to indicate specific missing issues. 
(L) for last resort (off-site)

  • If you notify us of a new holding, please state the ISSN (if there is one) of the journal title.
  • We now input your individual e-journal holdings for e-journals which aren’t part of a bundle.  (This is not applicable to affiliated members with special status of permanent last resort or charging.)